West Middlesex Youth Soccer. Ontario Canada

West Middlesex Youth Soccer League

Constitution

ARTICLE 1 NAME

1a The name of the League shall be West Middlesex Youth Soccer League, which may be affiliated with other Youth Soccer Associations.

ARTICLE 2 OBJECTIVES

2a The objective of the League shall be to promote, foster and govern the game of soccer among boys and girls nineteen years of age and under.

ARTICLE 3 MEMBERSHIP

3a Any properly constituted Club in the City of London and Counties of Elgin and Middlesex, whom are a member in good standing within the Western Counties Soccer Association, shall be eligible for membership, subject to the approval of the Executive.

3b All applications for membership shall be made in writing to the League and must be in the hands of the League Secretary on or before March 15th.

3c The fiscal year shall end on the 30th of October of each year, and all Clubs indebted to the League must meet their financial obligations or cease to be a member in good standing.

3d There shall be three types of memberships:

MEMBER CLUB: A Club with full rights and obligations of membership as outlined in the Constitution.

PROBATIONARY MEMBER CLUB: A club which has made application to join the League and is undergoing a one year probationary period before being accepted as a MEMBER CLUB.

ASSOCIATE CLUB: A Club which belongs to another League which registers yearly to have some of its teams participate in the West Middlesex Youth Soccer League.

ARTICLE 4 VOTING

4a At all meeting of the League, each Member Club and Probationary Member Club is required to have a delegate in attendance. Each Associate Club is required to have a delegate present starting with the March meeting and ending with the September meeting.

4b Each Member Club is entitled to one (1) vote, plus one (1) additional vote for each additional three teams participating in the League.

4c Each Probationary Member Club is entitled to one (1) vote.

4d Each Associate Club is entitled to one (1) vote and only on matters pertaining to the teams they have participating in the League.

4e Any non-delegate member of the Executive is entitled to one (1) vote.

4f No Club is entitled to be represented or vote at any meeting if they are not in good standing or owe money to the League.

ARTICLE 5 OBLIGATIONS

5a Promote good soccer and participate in Players, Coaches and Referee Development programs.

5b Payment of monies is due to the League within 60 days of notification.

5c Ensure that a delegate attends all meetings of the League. Failure to do so will result in a $25.00 fine being levied against the Member Club, Probationary Club or Associate Club.

5d Provide a sufficient number of delegates to take an active role in the administrative duties as assigned by the league from time to time.

5e Enforce and uphold all league Rules and Bylaws.

5f A club that does not meet its obligations to the League shall be deemed, NOT IN GOOD STANDING with the League.

ARTICLE 6 MEETINGS

6a The Annual General Meeting (AGM) shall be held on the third Thursday of the month of November each year. Notice shall be given to the clubs seven (7) days prior to the AGM.

6b The financial report shall be presented at the meeting, copies of which shall be sent to the Clubs seven (7) days prior to the AGM.

6c The League shall meet every month, with the exception of December. The meetings shall be held on the third Thursday of each month. The meeting start time to be established during the preceding meeting and identified in the meeting minutes.

6d Additional meetings may be called by the Executive should they be required. (example: Registrations, Challenge Cup).

6e Special meetings may be called by the Chairman or at the request in writing, of two (2) clubs in good standing with this League. The express purpose of such meeting to be stated in the request. Only that business can be conducted and discussed at the special meeting.

6f The Chairman shall, in the event of a tie vote at any meeting, cast his/her vote to break the tie vote.

6g A simple majority of Member Clubs present shall constitute a quorum for all League Meetings.

6h Order of Business:

GENERAL MEETINGS

Roll Call
Report of Credentials Committee
Reading of Minutes of Previous Meeting
Correspondence
Treasurer's Report
Committee Reports
Unfinished Business
New Business
Adjournment

EXECUTIVE MEETINGS

Roll Call
Reading of Minutes of Previous Meeting
Correspondence
Treasurer's Report
Committee Reports
Unfinished Business
New Business
Adjournment

ANNUAL GENERAL MEETINGS

Roll Call
Report of Credentials Committee
Reading of Minutes of Previous Meeting
Chairman's Address
Treasurer's Report
Auditor's Report
Registrar' Report
Committee Reports
Unfinished Business
Consideration of Constitution Amendments
Election of Officers
Appointment of Auditor
New Business
Adjournment

ARTICLE 7 AMENDMENTS

7a Copies of the Constitution Amendments shall be forwarded to all delegates by the Secretary seven (7) days prior to the AGM.

7b All proposed Amendments to the Constitution must be received by the Secretary of the League not less than twenty-one (21) days prior to the AGM.

7c Properly proposed Amendments to the Constitution shall require a two-thirds (2/3) majority of the accredited delegates present to be passed.

ARTICLE 8 EXECUTIVE COMMITTEE

8a the elected officers of this League shall be as follows:

President Statistician

Vice President Scheduler

Secretary Director at Large

Treasurer Registrar

8b In addition, the following persons shall be members of the Executive Committee: Past President.

If a Member Club does not have a person occupying a position, excluding the position of President, they will appoint a Director to be a member of the Executive.

8c An Executive Committee Member is entitled to one (1) vote at all meetings in addition to any votes that may be held as a result of Article A4.

8d The Business of the League shall be conducted by the Executive Committee, who shall have full control of the affairs of the League.

8e Should an Executive Committee vacancy occur during the term of office, the Executive Committee shall conduct an election to fill the position.

8f A simple majority shall constitute a quorum.

8g An elected officer or delegate who is absent without just cause from three (3) consecutive meetings, shall be considered to have vacated his/her position.

8h The Executive shall create and disband from time to time various sub-committees to which it will delegate responsibilities and goals.

8i The President, Secretary and Treasurer positions shall be for a term of two (2) years. The President and Treasurer shall be elected on even numbered years, and the Secretary shall be elected on odd numbered years.

8j The Executive shall select and appoint an Auditor (s) to review/audit the Financial records kept by the Treasurer prior to the submission of the Financial Report for the AGM in accordance to Article 6, sub-article 6b.

ARTICLE 9 DUTIES OF THE EXECUTIVE

9a PRESIDENT

Responsible for all phases of the League business and is accountable to the membership.
Preside at all meetings of the League.
Act as a spokesperson for the League at all times unless he/she otherwise delegates the responsibility .
Signing officer

9b VICE PRESIDENT

Shall assume the powers of the president either in the absence of or under the instructions of the President.
Undertake those duties assigned by the President of the League.
Act as Chairman of the Association Discipline Committee.
Maintain information of Red and Yellow cards.
Signing officer

9c SECRETARY

Record all business conducted at the Executive League and AGM meetings.
To generate and receive correspondence of the League.
Undertake duties assigned by the President or the League.
Send a copy of any Amendments to the Constitution and AGM notices to the League Executive and Clubs seven (7) days prior to the AGM

9d TREASURER

To record accurately the financial affairs of the League and report same to the Executive and League as outlined in Article A6 .
Send an audited copy of the Financial Report to the League Executive and Clubs seven (7) days prior to the AGM.
Signing officer.

9e REGISTRAR

Work under the WCSA's Registrar Guidelines.
Orchestrates Club registrations.
Provides necessary forms to Clubs for registration.
Keeps records of Teams and Players registrations.
Collects copies of EMSA registration forms from each club

9f SCHEDULER

Prepares team schedules.
Allocates teams to fields.
Reschedules any necessary games

9g STATISTICIAN

Tabulates League standings

9h DIRECTOR AT LARGE

To ensure, but not be limited to ensuring the proper management of their Referees..
Availability of trophies for Season Champions, Runner up and Challenge Cup..
Assume miscellaneous tasks assigned by the Executive

ARTICLE 10 CHALLENGE CUP
10a The Challenge Cup tournament shall be held at a time and in a format that is mutually agreed by the Executive and General Club committee set during a monthly meeting prior to April. The date (s) and location (s) shall be published in the "WMYSL Constitution and By-Laws" booklet each year.